Please find below Forms from the Safeguarding Vulnerable Groups Handbook .
You can choose to open the documents in 
or 
Form updates 2022 : Very minor changes have been made to forms in the 2022 handbook to include the line : This information will be used and stored in line with UK GDPR regulations Not all forms here have been updated to include this so Please add this to any forms you use.
GDPR and Panel Forms - an information sheet from the 2022 handbook updates explaining how GDPR affects your use of these forms
safeguarding training evaluation form we would love to hear from you if you've attended a panel training session. Complete the online jotform here to let us know what you think
DBS FORMS see DBS (Disclosure & Barring Service) (panel.cymru) for full details of the process
Paper DBS Process - contact the office to ask for a DBS application form
The face to face verifier will need to complete the Panel Verifiers form
Online DBS Process: JOTFORM FORM 1 to start the online DBS application process. You will receive an link and password from noreply@employmentchecl.org.uk to complete your DBS application. The applicant will need to meet with a verifier to confrim ID. The verifier should complete FORM 2( word) or FORM 2 pdf to note details of the ID verification process
( this form is only to be used when Jotform 1 has already been completed
Recruitment Forms
For more information on safer recruitment see section 2 in the handbook
Use this checklist to guide you through the recruitment process:
Form 3 checklist (word) or Form 3 pdf)
Form_1_Volunteer_Application_Form.docx Form_1_Volunteer_Application_Form.pdf
Form_2_Self-declaration_Form.docx ( updated 2024) Form 2 self declaration pdf
Appendix 2a Safeguarding code of conduct ( new document 2022) F
Form_4_Reference_letter_and_form.docx Form_4_Reference_letter_and_form.pdf
Forms for Children's Work
form_5__General_Information_and_Consent_form__under_11.docx
form_5__General_Information_and_Consent_form__under_11.pdf
form_6__General_Informaiton_and_Consent_form_-_including_electronic_communications_over_11.docx
form_6__General_Informaiton_and_Consent_form_-_including_electronic_communications_over_11.pdf
form_7__Special_Activity_CONSENT_FORM.docx
form_7__Special_Activity_CONSENT_FORM.pdf
form_8__Consent_for_use_of_images.docx updated 2022
form_8__Consent_for_use_of_images.pdf pdated 2022
see also info sheet appendix 8 ( NSPCC information on use of images of children)
Accident and Incident Form
FORM_9_Accident_and_Incident_Form.docx
FORM_9_Accident_and_Incident_Form.pdf
Risk Assessments
A risk assessment is a useful way of thinking through the risks and potential problems that may occur in any activity. It helps you to come up with solutions, it shows that you have planned carefully and helps you to take the reasonable steps necessary to keep everyone safe and also to protect the reputation of the organisation. It is also a good way to share important information with other members of the team to ensure that everybody is following the best practice possible to operate in a safe and accountable manner.
Form 10 from the handbook can be found below. There is also an updated form and step by step guide here
FORM_10_____Risk_Assessment_Form.docx
FORM_10_____Risk_Assessment_Form.pdf
Virtual work with young people information sheet and risk assessment or pdf
Reporting a concern
FORM_11_Reporting_a_Concern.docx
FORM_11_Reporting_a_Concern.pdf
Guidelines and Safe Working Practices ( Example Document)
Appendix 2a Safeguarding code of conduct ( new document 2022)
Appendices from the Handbook ( updated 2023)
Section 6 contains 7 brand new or updated appendices. here is the full list
Appendix 1: an updated contact list,(1)
Appendix 2a: a new code of conduct based on our statement of intent (2a);
Appendix 2: Guidlelines and safe working practice example document. (2);
Appendix 4: a step by step guide to doing a risk asssessment,(4)
Appendix 5: Storage and retention of disclosures
Appendix 6: Recruiting Ex offenders
Appendix 7: information on charity trustees safeguarding responsibilities (7);
Appendix 8: new guidance on using and sharing images of children (8);
Appendix 9: some new definitions(9)
Appendix 10: a checklist and assessment tool to help you assess your church’s safeguarding situation(10)